Host an event at the AI House
AI House Hosting Overview
Afternoon slots (around 1–3 p.m.) tend to have the strongest founder attendance. Evening events after 5 p.m. may incur additional charges.
Hosts are responsible for selecting vendors, handling payment, and coordinating delivery. 2nd floor events must cater with Landmark Events.
Event fees vary depending on the space used (2nd floor or 3rd floor) and the time of day. Event hosts may charge attendees a ticket fee, though most events at AI House are free.
A dedicated check-in person is required for each event. A member of the AI House team will guide you through setup of the space.
Hosts are responsible for their own marketing and guest outreach. AI House can co-host on Luma and may promote through the AI House newsletter (~9,000 subscribers) and Slack.
Before you host
01
How many people can my event accommodate?
The third floor space has ~100 person capacity. The second floor space has ~300-person capacity in seated rows.
02
What event formats does the space support?
The third floor is commonly used for roundtables, pitch events, workshops, hackathons, and more. The second floor supports similar formats but can accommodate larger audiences.
03
What AV equipment is available?
Projector, microphone, and basic AV are available on-site. Some equipment may incur additional fees.
04
When can I apply?
We have rolling admissions. You don’t need to wait for a batch date—apply when you’re ready.
05
Which entrance do event attendees use?
Events use the Aqua Lobby entrance. Once inside, there is a stairwell immediately to the right that leads to the venue. Elevator access requires a badge and coordination with the AI House team.
01
What days and times can I host my event?
Afternoon slots (around 1–3 p.m.) tend to have the strongest founder attendance. 10 a.m. events historically see lower turnout. Evening events after 5 p.m. may incur additional charges.
02
How far in advance do I need to book?
Room setup coordination requires advance notice, and newsletter promotion typically needs around two weeks lead time. Booking more than 45 days out may incur a higher fee to hold the date.
03
Do you have your availability listed somewhere?
Due to the high volume and constantly rotating events, we don’t maintain a public availability calendar. All dates must be confirmed with a member of the AI House team.
Please submit the event form and reach out to us to check availability.
04
How long can my event be?
Standard commitment is ~3 hours total
- 30–60 min setup
- ~2 hour event
- 30 min cleanup
01
Is there a fee to host an event at AI House?
Event fees vary depending on the space used (2nd floor or 3rd floor) and the time of day. Event hosts may charge attendees a ticket fee, though most events at AI House are free.
02
Can I charge attendees a ticket fee?
Yes — all ticketing and sales are handled by the host. Most AI House events are free.
01
Am I responsible for food and beverages?
Yes — hosts are responsible for selecting vendors, handling payment, and coordinating delivery. Refreshments can be delivered earlier if needed for refrigeration.
For afternoon events, light refreshments like chips and sodas are common. Sponsors or partners often contribute (for example, bringing in pizza).
We’re happy to share a list of vendors we’ve worked with.
02
Can I bring outside catering?
You’re welcome to work with any caterer, though Landmark is our preferred onsite vendor. For events on the 2nd floor, catering must be arranged through Landmark.
03
Can we serve alcoholic beverages?
Yes — bartenders must be MAST certified and booked through Landmark catering.
01
Who is responsible for promoting my event?
Hosts are responsible for their own marketing and guest outreach. AI House can co-host on Luma and may promote through the AI House newsletter (~9,000 subscribers) and Slack.
02
What are the event page requirements?
All events must be hosted on Luma with AI2 Incubator added as a co-host. We use a standard set of registration questions across all event pages and send a reminder blast the day before the event with entry instructions and arrival details.
01
Who handles event setup (chairs, AV, etc.)?
If Landmark is involved, their team will handle event setup. If not, your team should plan to arrive A at least one hour before the event start time to set up chairs and arrange the room.
A member of the AI House team will walk you through how to use the microphones, TVs, and kitchen.
Important: At the end of your event, the room must be fully reset:
- All trash must be disposed of
- Any overflow or large items should be taken to the main garbage room in the parking garage
- Chairs must be packed up and returned to their original setup
- All TVs and speakers must be turned off
A checklist will be provided to guide the reset process.
02
Do I need to provide someone for check-in?
Yes — a dedicated check-in person is required for each event.
